DESCRIPTION
General Purpose:
To provide receptionist and clerical support to the corporate headquarters.
Essential Functions:
Field Support:
? Process W-2 replacement requests for temporary employees.
Home Office Support:
? Greet guests and announce their arrival to appropriate personnel.
? Answer incoming calls and route to appropriate individuals in a timely manner.
? Maintain various phone and contact lists related to home office employees.
? Distribute birthday cards to appropriate internal staff members monthly.
? Receive and distribute incoming mail to corporate office staff members in a timely manner. Maintain mail distribution list and receiving log for incoming packages.
? Maintain corporate meeting room calendar and schedule meeting rooms based on availability.
Departmental Support
? Process telephone requests for verification of employment
? Prepare customer payments for processing by accounts receivable department.
? Manage petty cash fund and maintain accurate record of all disbursements in accordance with company policy.
? Complete other duties as assigned by supervisor in a timely and accurate manner.
REQUIREMENTS
Minimum Requirements:
? Minimum 6 months related experience.
? Good organizational skills and detail orientation
? Able to effectively communicate with all levels of company personnel and with outside contacts.
? Able to demonstrate proficiency with personal computers and business related software used in this position.
? Able to effectively operate current switchboard system.
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